View all employee absences

Start from: the Mapal Manager dashboard.

Select Absences from the menu.

Review the absences overview

The Absences screen displays a summary for the current date, showing totals for Holidays, Sick leaves, and Other absences with their percentages. Below the summary, a list of business units shows the absence breakdown for each unit across the same categories.

Select the floating action button (...) to access:
- Create absence: record a new absence on behalf of an employee. See Create a new absence.
- Parameters: filter the view by Analysis type and Business unit, set a Date, and filter employees by Category and Contract.
- Filters: narrow the list by Business unit, Brand, Company, Country, or Region.
- Group by: organise the list by Business unit, Workstation, Category, or Contract.

Open a business unit

Select a business unit from the list to view its absences for the selected date.

The business unit view shows a daily summary of Working, Holidays, and Sick leaves with their percentages, followed by a list of employees and their current absence state, such as Working, Holidays, Maternity, or Common illness.

Select the floating action button (...) inside the business unit view to access:
- New absence: create a new absence for an employee in this unit. See Create a new absence.
- Filters: filter the employee list by absence group and absence type.

Select an absense entry from the list to see aquick action menu that allows you to Edit, Deny, Approve, View details, Mark or Unmark as reviewed, or Delete that absence.

Open an employee's absence record

Select an employee from the list to view all their absences. The employee view shows a list of all recorded absences, each displaying the absence type, start and end dates, and duration in days.

Select the floating action button (...) to access New absence and Parameters, where you can filter by Absence group, Absence, Period (This week or Custom), and Status (Requested, Created, Approved, Denied, Reviewed).

View absence details

Select View details from the quick action menu to open the Absence detail panel.

The panel displays the business unit, employee name, absence type, start and end dates, total days, and end date confirmation. The status is shown as a badge at the top: Requested, Approved, Reviewed, or Declined.

The panel includes four tabs:

Data: full absence information with Decline and Approve actions available for pending requests.
Documentation: any attached files or certificates.
Comments: notes added to the absence.
History: a log of actions taken on the absence.

Create a new absence

Start from: the Mapal Manager dashboard.

Select Absences from the menu.
Select the floating action button (...).

Select Create absence.

Complete the absence form

The New absence panel opens with three tabs: Data, Documentation, and Comments.

Data

Complete the required fields:

Concept: select the absence category.
Business Unit: select the relevant business unit.
Employee: select the employee the absence applies to.
Absence type: choose the specific type of absence (for example, Common Illness or Holiday).
From: select the start date.
To: select the end date.

Depending on the absence type selected, additional fields may appear under Sick leave data, including End date confirmed, Hospitalisation, Replacement, Relapse, and Renovation.

Note: Some fields are mandatory before the absence can be submitted. If you do not have permission to create absences for certain dates, a warning will appear on the relevant field.

Documentation

Select Take a photo or Attach file to upload supporting documents such as medical certificates.
Supported formats are PNG, JPG, JPEG, PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, and CSV, with a maximum file size of 10 MB per file.

Note: You can attach a maximum of 10 files. If your operator's total storage reaches 3 GB, you will need to remove files before adding new ones.

Comments

Add any optional notes or context in the Comment field.

Submit the absence

Select Create to submit the absence.

If successful, a confirmation message appears and the absence is recorded in the system. The entry will be visible in the Absences list for the selected business unit.

Note: If the absence is created with a Pending status, it can later be approved or declined. If created as Approved, the employee's availability updates immediately. You may then need to adjust staffing plans or create an open shift request if cover is needed.