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Workforce

Workforce

Categories

  • An overview of WorkforceRun Workforce on a web browserView the staff dashboardSwitch between GIR applicationsAccess WorkforceFind your way around Workforce
    • Modify an employee's assigned work centerFind employee code / GIR numberManage or modify employee profile and personal dataAssign or change punch-in codeTerminate an employee using the direct methodManage employee "employment conditions"Set work restriction periods for an employeeCreate employee termination proposalCreate a new employee using the direct methodChange an employee’s email address
    • Create an employeeFilter the employee grid
    • Assign Business Units to employees
    • Create employee modification proposalCreate employee registration proposal
    • Supervise employee modification proposalReview employee modification proposalSupervise employee registration proposalSupervise employee termination proposal
    • Review employee termination proposalReview employee registration proposal
    • Set up carryover of leave between yearsUnderstand overlapping holidaysCreate holidays
    • Edit absenteeism incidentsRecord absenteeism incidents in the Workforce AppDelete holidays or absenteeism incidencesEnter absenteeism incidents
    • Create payroll incidencesConfigure indirect work for a shift
    • Review Payroll Incident
    • Close Payroll Incidence
    • Set up sales forecastConfigure enabled and default workstationsAssign an employee to a shift in a different centerRate employeesUnderstand default and enabled workstationsUnderstand how employees are considered for optimizationConfigure shift optimizationUnderstand the importance of stars in optimizationView productivityRevise indirect work within the shiftView shiftsView sales forecastView personnel costsUnderstand the types of optimizationPrint, assign, and swap shiftsView absenteeism incident from a shiftDelete and restart weekly shifts (ROTAs)View shift graphs and analyticsChange the order of employees in a shiftConfigure favorite shiftsMark shift as completedCopy shiftsSee and enable workstations for all employees in a ROTA
    • Review shifts
    • Close shifts
    • Save, load, and edit shift templates
    • Generate a schedule with optimizationPlanning shifts in the scheduler's gridManaging shift status in the SchedulerManage alerts in the SchedulerGenerate a schedule with optimizationManage scheduling forecastView your team's labor complianceManage shift statusSet up a work center for the schedulerView employee shift requestsAdd or remove employees from a work centerManage workstationsManage shifts with the schedulerAdd a generic positionView shifts filled with ShiftFinderConfigure clusters in the schedulerCreate a shift manually in the schedulerAccess logs within the schedulerFilter and group employees in the schedulerManage scheduler alertsView specific day information on the schedulerAssign favourite shifts or sequences to an employeeConfigure sales forecastManage favourite shifts and sequencesSet up favourite shifts and sequencesAccess the schedulerConfigure the schedulerEnter employee shifts by batchUnderstand default and enabled workstationsUnderstand how employees are considered for optimizationUnderstand the importance of stars in optimizationUnderstand the types of optimization
    • View shifts filled with ShiftFinder
    • View who has not clocked in or outPunch in by codeEnter or adjust worked time on a Timesheet
    • Access & review timesheets
    • Budget hours based on effective timeCreate a budget of hours
    • Budget hours based on contracted timeCreate a budget of hours
  • Manage tags in employee documentationView, filter, and export employee documentationUpload and assign a documentSign a documentEdit details in employee documentation
  • View reports on employee transfersGet all the information needed for a settlementView an employee length of service per unitUnderstand if a contract is about to endView the attendance control report for an inspectionView complementary (variable) hoursGenerate a ROTAs control reportGenerate ROTA KPIs reportGenerate reports on workers' night hoursView hours worked by employee or work centerAnalyze projected vs. actual worked time
    • Set up local holidays
    • Generate business unit report
    • Discard the costs of a categoryCreate new categoryGroup categories
    • Set up a mandatory rule for Agreements or ContractsSet up incidents that do not accrue holidaysConfigure employee collective agreements
    • Create new contractsSet up complementary (variable) hoursUnderstand employee variable hours and overtime
    • Set Cost of Labour
    • Export and import direct work tablesSet up direct work for a workstationSet up direct work tablesSet up direct work by service demandUnderstand Direct Work
    • Change GIR Staff ConfigurationSet up notifications to send completed shifts to employees via the mobile appEdit GIR Staff profileMass activate employees with a profile on GIR StaffSet time & attendance superusersAssign a GIR Staff profile to an employee
    • Add a new field to the employee recordMake a field mandatory in the employee record
    • Ideal staff configuration
    • Configure indirect work
    • Change balancesUnderstand when a balance has not been posted to an employeeSet up labour quotasAnalyze balances
    • Manage non-holiday periods
    • Understand if a contract is about to endConfigure incident notifications
    • Configure night workSet up working hours
    • Assign opening hours by date
    • Edit fields of a payroll incidences reportSet up a personnel report with payroll information
    • Configure or change payroll periods
    • Set up roles for the schedulerAdd or edit roles to set up permissionsAssign roles to users
    • Create a workstationView productivity
  • Create a shift proposal in Workforce AppAccept or reject a shift proposal through Workforce AppRecord absenteeism incidents in the Workforce AppAccess Workforce AppFinding a planned shift in the Workforce app
  • Set up a work center for the schedulerChange GIR Staff ConfigurationSet up notifications to send completed shifts to employees via the mobile appEdit GIR Staff profileAccess GIR StaffManage GIR usersCreate and manage GIR usersActivate UserDeactivate UserAssign users to business unitsAssign business units to users
  • Register an employee on SmartHubChange workstation during a shiftTroubleshoot SmartHubClock in or out with SmartHubClock in breaks with SmartHubManage employee time & attendance sign-in codes with SmartHub

Notifications

2 articles

Understand if a contract is about to end

Keeping track of contract status is necessary to maintain efficient management of personnel changes and renewals. In Workforce, there are two ways to know the end date of a contract…

Read article

Configure incident notifications

GIR allows users to be assigned as recipients of event notifications related to absence and leave incidents. Users will receive notifications whenever new incidents are created, as well as when…

Read article
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Workforce

Workforce

Categories

  • An overview of WorkforceRun Workforce on a web browserView the staff dashboardSwitch between GIR applicationsAccess WorkforceFind your way around Workforce
    • Modify an employee's assigned work centerFind employee code / GIR numberManage or modify employee profile and personal dataAssign or change punch-in codeTerminate an employee using the direct methodManage employee "employment conditions"Set work restriction periods for an employeeCreate employee termination proposalCreate a new employee using the direct methodChange an employee’s email address
    • Create an employeeFilter the employee grid
    • Assign Business Units to employees
    • Create employee modification proposalCreate employee registration proposal
    • Supervise employee modification proposalReview employee modification proposalSupervise employee registration proposalSupervise employee termination proposal
    • Review employee termination proposalReview employee registration proposal
    • Set up carryover of leave between yearsUnderstand overlapping holidaysCreate holidays
    • Edit absenteeism incidentsRecord absenteeism incidents in the Workforce AppDelete holidays or absenteeism incidencesEnter absenteeism incidents
    • Create payroll incidencesConfigure indirect work for a shift
    • Review Payroll Incident
    • Close Payroll Incidence
    • Set up sales forecastConfigure enabled and default workstationsAssign an employee to a shift in a different centerRate employeesUnderstand default and enabled workstationsUnderstand how employees are considered for optimizationConfigure shift optimizationUnderstand the importance of stars in optimizationView productivityRevise indirect work within the shiftView shiftsView sales forecastView personnel costsUnderstand the types of optimizationPrint, assign, and swap shiftsView absenteeism incident from a shiftDelete and restart weekly shifts (ROTAs)View shift graphs and analyticsChange the order of employees in a shiftConfigure favorite shiftsMark shift as completedCopy shiftsSee and enable workstations for all employees in a ROTA
    • Review shifts
    • Close shifts
    • Save, load, and edit shift templates
    • Generate a schedule with optimizationPlanning shifts in the scheduler's gridManaging shift status in the SchedulerManage alerts in the SchedulerGenerate a schedule with optimizationManage scheduling forecastView your team's labor complianceManage shift statusSet up a work center for the schedulerView employee shift requestsAdd or remove employees from a work centerManage workstationsManage shifts with the schedulerAdd a generic positionView shifts filled with ShiftFinderConfigure clusters in the schedulerCreate a shift manually in the schedulerAccess logs within the schedulerFilter and group employees in the schedulerManage scheduler alertsView specific day information on the schedulerAssign favourite shifts or sequences to an employeeConfigure sales forecastManage favourite shifts and sequencesSet up favourite shifts and sequencesAccess the schedulerConfigure the schedulerEnter employee shifts by batchUnderstand default and enabled workstationsUnderstand how employees are considered for optimizationUnderstand the importance of stars in optimizationUnderstand the types of optimization
    • View shifts filled with ShiftFinder
    • View who has not clocked in or outPunch in by codeEnter or adjust worked time on a Timesheet
    • Access & review timesheets
    • Budget hours based on effective timeCreate a budget of hours
    • Budget hours based on contracted timeCreate a budget of hours
  • Manage tags in employee documentationView, filter, and export employee documentationUpload and assign a documentSign a documentEdit details in employee documentation
  • View reports on employee transfersGet all the information needed for a settlementView an employee length of service per unitUnderstand if a contract is about to endView the attendance control report for an inspectionView complementary (variable) hoursGenerate a ROTAs control reportGenerate ROTA KPIs reportGenerate reports on workers' night hoursView hours worked by employee or work centerAnalyze projected vs. actual worked time
    • Set up local holidays
    • Generate business unit report
    • Discard the costs of a categoryCreate new categoryGroup categories
    • Set up a mandatory rule for Agreements or ContractsSet up incidents that do not accrue holidaysConfigure employee collective agreements
    • Create new contractsSet up complementary (variable) hoursUnderstand employee variable hours and overtime
    • Set Cost of Labour
    • Export and import direct work tablesSet up direct work for a workstationSet up direct work tablesSet up direct work by service demandUnderstand Direct Work
    • Change GIR Staff ConfigurationSet up notifications to send completed shifts to employees via the mobile appEdit GIR Staff profileMass activate employees with a profile on GIR StaffSet time & attendance superusersAssign a GIR Staff profile to an employee
    • Add a new field to the employee recordMake a field mandatory in the employee record
    • Ideal staff configuration
    • Configure indirect work
    • Change balancesUnderstand when a balance has not been posted to an employeeSet up labour quotasAnalyze balances
    • Manage non-holiday periods
    • Understand if a contract is about to endConfigure incident notifications
    • Configure night workSet up working hours
    • Assign opening hours by date
    • Edit fields of a payroll incidences reportSet up a personnel report with payroll information
    • Configure or change payroll periods
    • Set up roles for the schedulerAdd or edit roles to set up permissionsAssign roles to users
    • Create a workstationView productivity
  • Create a shift proposal in Workforce AppAccept or reject a shift proposal through Workforce AppRecord absenteeism incidents in the Workforce AppAccess Workforce AppFinding a planned shift in the Workforce app
  • Set up a work center for the schedulerChange GIR Staff ConfigurationSet up notifications to send completed shifts to employees via the mobile appEdit GIR Staff profileAccess GIR StaffManage GIR usersCreate and manage GIR usersActivate UserDeactivate UserAssign users to business unitsAssign business units to users
  • Register an employee on SmartHubChange workstation during a shiftTroubleshoot SmartHubClock in or out with SmartHubClock in breaks with SmartHubManage employee time & attendance sign-in codes with SmartHub
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