Note: Every action in the application is subject to user rights. If you are unable to perform the steps described in the articles you consult, it may be because the necessary rights are not activated for your user profile. Contact the Support team or your administrator to learn more.
Start from: The Easilys menu.
Matching two invoices ITR (Invoice to Receive) and SI (Supplier Invoice) corresponds to line-by-line checking to verify the invoice’s compliance. To proceed with the match, the ITR and SI must be linked together.
If this is not the case, begin by linking the ITR to the SI.
- Select Supplier Orders > Supplier Invoices.
- Select the invoice to reconcile, that is, the invoice with both an ITR and an SI linked.
- Go to the "Details" tab of the invoice.
The pink section summarises the match. It highlights the differences between the ITR and the SI.
You can modify a line if you notice an error: select the line to modify, and a panel appears on the right of the screen to allow changes.
Note: Modifications are not possible if the SI comes from an EDI transmission.
You can use the checkboxes to the right of each line to indicate if you validate the line or not. One click adds a checkmark, two clicks add an X, and a third click clears the box. This has no specific effect and is simply a visual aid to track your progress.
Note: Reconciliation can also be carried out on the invoice footer.
Once the match is completed:
- Go to the "General" tab of the invoice.
- Select Disputed or Approved (ready to pay) depending on the situation.
Note: When you click on Validated (Ready to Pay), you may receive a message indicating that validation is not possible due to the discrepancy in amount between the Supplier Invoice (SI) and the Invoice to Receive (ITR). The site setting Validation control for ready-to-pay invoices, available in the Invoices section of the Global Site Administration area, defines the threshold for triggering this message. Refer to the article Manage global site parameters for more information on how to access this configuration.
