Categories

• Getting started
  An overview of WorkforceRun Workforce on a web browserSwitch between GIR applicationsAccess WorkforceFind your way around Workforce
• User management
  Reset your GIR passwordManage GIR usersCreate GIR usersActivate GIR userDeactivate GIR userAssign users to business unitsAssign business units to users
• Workforce management
  • Workforce 2.0
    Export employee dashboard informationUse the employee dashboard to manage your teamManage employee detailsCustomize the employee panelCreate an employeeFilter the employee gridView the staff dashboardAssign or change punch-in codeTerminate an employee using the direct methodManage employee "employment conditions"Set work restriction periods for an employeeChange an employee's email address
  • Assign units
    Assign Business Units to employees
  • Proposals
    Create and manage a labour conditions proposalCreate and manage a termination proposalCreate and manage a hire proposalGet familiar with the Proposals screenCreate and manage an employee data proposal
  • Holidays
    Permissions and actions: HolidaysUnderstand the Holidays screenAdd holidays retroactivelyReview holidaysConfigure holiday carryoverAdd holiday days
  • Absences
    Configure validation rules for absence incidentsEdit absenteeism incidentsDelete holidays or absenteeism incidencesEnter absenteeism incidents
  • Payroll incidences
    Create payroll incidencesConfigure indirect work for a shift
  • Review payroll incidences
    Review Payroll Incident
  • Close payroll incidences
    Close Payroll Incidence
• Scheduling
  • Weekly ROTAs
    Revise indirect work within the shiftView shiftsSet up sales forecastAssign an employee to a shift in a different centerRate employeesUnderstand default and enabled workstationsUnderstand the importance of stars in optimizationConfigure shift optimizationUnderstand how employees are considered for optimizationView productivityView sales forecastUnderstand the types of optimizationView personnel costsPrint, assign, and swap shiftsView absenteeism incident from a shiftView shift graphs and analyticsDelete and restart weekly shifts (ROTAs)Copy shiftsMark shift as completedConfigure favorite shiftsChange the order of employees in a shiftManage workstations for all employees in a ROTA
  • Review Weekly ROTAs
    Review shifts
  • Close weekly ROTAs
    Close shifts
  • Weekly ROTA template
    Save, load, and edit shift templates
  • Scheduler 2.0
    Customize the shift scheduler view by dateGenerate a schedule with optimizationManage scheduling forecastsAdd or remove employees from a work centerConfigure clusters in the schedulerAdd a generic positionManage favourite shifts and sequencesConfigure sales forecastAssign favourite shifts or sequences to an employeeView specific day information on the schedulerManage employees in the shift schedulerOptimize the shift planner view using employee KPIsGetting to know the new schedulerPlanning shifts in the scheduler gridManage shift status in the SchedulerManage alerts in the SchedulerManage shift statusView your team's labor complianceSet up a work center for the schedulerManage workstationsView employee shift requestsCreate a shift manually in the schedulerManage shifts with the schedulerView shifts filled with ShiftFinderFilter and group employees in the schedulerAccess logs within the schedulerManage scheduler alertsEnter employee shifts by batchConfigure the schedulerAccess the schedulerSet up favourite shifts and sequencesUnderstand default and enabled workstationsUnderstand the importance of stars in optimizationUnderstand how employees are considered for optimizationUnderstand the types of optimization
  • Shift finder
    Create a shift proposalView shifts filled with ShiftFinder
• Time & Attendance
  • Scheduled alerts
    Set up and manage T&A alerts in GIRnet
  • Timesheets
    View who has not clocked in or outEnter or adjust worked time on a Timesheet
  • Review timesheets
    Access & review timesheets
  • Close timesheets
    Close worked time in Workforce
• Hours budget
  • Effective hours
    Budget hours based on effective timeCreate a budget of hours
  • Contracted hours
    Budget hours based on contracted timeCreate a budget of hours
• Documentation
  Manage storage in the Documentation moduleManage tags in employee documentationSign a documentEdit details in employee documentationView, filter, and export employee documentationUpload and assign a document
• Reports
  Get all the information needed for a settlementView read and confirmed shiftsView reports on employee transfersView an employee length of service per unitUnderstand if a contract is about to endView the attendance control report for an inspectionView complementary (variable) hoursGenerate a ROTAs control reportGenerate ROTA KPIs reportGenerate reports on workers' night hoursView hours worked by employee or work centerAnalyze projected vs. actual worked time
• Configuration
  • Bank holidays
    Configure public holidays in Workforce (GIR3)Set up local holidays
  • Business units reports
    Generate business unit report
  • Categories
    Create new categoryGroup categories
  • Collective agreements
    Set absences to count as vacation daysSet up incidents that do not accrue holidaysSet up a mandatory rule for Agreements or ContractsConfigure employee collective agreements
  • Cost of labour
    Set Cost of Labour
  • Direct work
    Configure report visibility in Weekly ROTAsExport and import direct work tablesSet up direct work for a workstationSet up direct work tablesSet up direct work by service demandUnderstand Direct Work
  • Employee app
    Change Mapal One ConfigurationSet up notifications to send completed shifts to employees via the mobile appEdit Mapal One - Wokforce profileManage permissions for employee registration in the AppAssign a GIR Staff profile to an employee
  • Employee record
    Make a field mandatory in the employee recordAdd a new field to the employee record
  • Contracts
    Set absences to count as vacation daysCreate new contractsSet up complementary (variable) hoursUnderstand employee variable hours and overtime
  • Configurations by Business Units
    Configure clock-in expiryEnable scheduling optimisation at a business unit levelManage non-holiday periods in Workforce using GIR 3Configure holiday carryover
  • Ideal staff
    Ideal staff configuration
  • Indirect work
    Configure indirect work
  • Labour quotas
    Change balancesUnderstand when a balance has not been posted to an employeeSet up labour quotasAnalyze balances
  • Opening hours
    Manage Opening HoursEdit Opening HoursCopy Opening HoursSet Opening Hours
  • Opening hours by dates
    Assign opening hours by date
  • Payroll settlement periods
    Manage Settlement Periods in GIR 3Configure or change payroll periods
  • Workstations
    Create a workstationView productivity
  • Notifications
    Configure advance notice notificationsUnderstand if a contract is about to endConfigure incident notifications
  • Payroll Incidences
    Set up a personnel report with payroll informationEdit fields of a payroll incidences report
  • Roles
    Permissions and actions: HolidaysConfigure permissions for workforce managementSet up roles for the schedulerAdd or edit roles to set up permissions
• GIR Staff
  Change Mapal One ConfigurationSet up a work center for the schedulerSet up notifications to send completed shifts to employees via the mobile appEdit Mapal One - Wokforce profileAccess GIR Staff
• Workforce App
  Record absenteeism incidents in the Workforce AppCreate a shift proposal in Workforce AppAccept or reject a shift proposal through Workforce AppAccess Workforce AppFinding a planned shift in the Workforce app
• Smarthub
  Securely access configuration on shared Workforce devicesConfigure network settings on SmarthubUpdate credentials in SmartHubManage Clock In and Clock Out using offline modeClock in or out with SmartHubClock in breaks with SmartHubChange workstation during a shiftCompleting surveys in SmarthubView the action timeline in SmarthubAlerts in SmarthubOffline mode in SmarthubConfiguration options in SmarthubRegister an employee on SmartHubTroubleshoot SmartHubManage employee time & attendance sign-in codes with SmartHub